Hi everyone, thanks a lot for all the comments!
Yes it was a lot of fun but a lot of work too.
As we don't have the resources to buid dioramas and display them for days, we have to plan a lot in advance and make it happen in one afternoon.
How did the layout evolve, was there a master plan or did everyone contribute ideas? A superb team effort.
Two or so, months ago we decided on the theme, so I designed a layout and acted like the "director" in a movie basically. So we divided it into zones, tower, pier, market, tavern, town, beach and so on and asigned a team member to each zone. Then everyone developed its own part and contributed if needed with other areas. The landscape however was the most problematic part and what took most of the planning as non of it is PLAYMOBIL
We got together on a Saturday morning, took us 3 hours to build up the landscape and about 2 hours for everything else with a quick lunch squeeshed in. We were consistant with a tradition of "one working, 7 watching" through out the whole deal hahahah
All jokes aside, though the place was huge the set was 3 by 4 meters, and as the layout was on the floor it was difficult to move around and it was easy to mess things up with 8 grown up men bumping into each other and knocking things down,so at moments we had no choice but to "respect traditions" hehehe...
Then came the frentic half hour for photography, the 20 minutes to put everything down, away and clean up, and then a good hour of relax and conversation.
All in all, a great experience.